How we usually price a Local AI deployment: hardware, one-time implementation, and ongoing support. Final numbers depend on scope, but this page shows the structure.
Baseline 3‑year scenario
Example for a 5‑person team using a Mac Mini Local AI stack—numbers from the Local AI overview page:
Item
Local AI (Mac Mini)
Cloud subscription
Hardware purchase
$1,599 (one‑time)
$0
Implementation labour
$2,500 (one‑time)
$0
Monthly subscription
$0
$150 ($30 / user / mo)
Total cost (36 months)
$4,099
$5,400
These numbers are examples, not a formal quote. After we’ve scoped your situation, we put together an offer that
matches your team size and constraints.
Example packages
Minimal (1–3 seats)
Solo / small pilot
One Local AI stack for an individual or micro‑team that wants to test workflows before a bigger rollout.
Hardware recommendation and base Mac Mini setup.
Ollama + 1–2 Llama models installed and configured.
Open WebUI + a simple Obsidian vault connected to RAG.
1–2 priority use cases configured end‑to‑end.
One focused training session.
Typical range (excluding hardware): $2,000–$3,500.
Best when you want to validate Local AI on real work with a minimal but complete setup.
Mid-size (5–10 seats)
Small team rollout
One Mac Mini Local AI stack for a small team—good for leadership, legal, finance, or an innovation group.
Hardware recommendation and Mac Mini setup.
Ollama + Llama models installed and configured.
Open WebUI, Obsidian, and RAG engine connected.
Up to 3–4 priority use cases configured end‑to‑end.
Team training session + Q&A.
Typical range (excluding hardware): $4,000–$6,000.
Good for teams that want Local AI in daily work without a full department‑wide change programme.
Big (10–25+ seats)
Department / multi‑team rollout
Designed for a full department (e.g. legal, finance, operations) or multiple teams that need Local AI embedded in daily
work.
High‑availability Local AI host(s) sized for your load.
Role‑based access and workspace structure in Open WebUI.
Department‑specific Obsidian vault(s) and plugin setup.
5–8 use cases configured with prompts, dashboards, and automations.
Team training sessions, office hours, and rollout support.
Typical range (excluding hardware): $8,000–$15,000.
Suited for organisations that want measurable impact, governance, and clear ownership of the Local AI stack.
Custom package
Tailored stack & automations
For clients that need something beyond the standard tiers—multiple locations, strict compliance, or deep integrations with
existing systems. We treat the Minimal, Mid-size, and Big models as starting points and then shape a custom packet around
your organisation.
Joint scoping of data sources, tools, and security requirements.
Custom infrastructure design (on‑prem, hybrid, or mixed vendors).
Advanced automations, dashboards, and reporting.
Change‑management and training plan matched to your organisation.
Pricing is fully custom and based on the agreed scope. We put together a written offer after scoping, so you know exactly
what will be delivered.
For smaller engagements or follow‑up work, services are billed at $300 per hour. Common items:
Obsidian Core Setup
2 hrs · $600
Smart Connections Config
4 hrs · $1,200
Copilot & Ollama Linking
2 hrs · $600
Custom Prompt Engineering
3 hrs · $900
Vector Indexing Optimization
4 hrs · $1,200
Staff Training (per team)
2 hrs · $600
Ongoing maintenance is available at the same rate. Many clients book a 2‑hour monthly slot for model updates, RAG tuning,
and new use‑case experiments.
How we create your offer
Pricing always starts with a scoping conversation: we map out your data sources, security requirements, and 3–10 use
cases. After that you get a written offer so you know exactly what we’ll build and what it will cost.